The AI Business Process Automation Budget Calculator
“An AI agent will do the whole back office, right?” Some of it, yes. Pick the process, say how many systems it touches, set a budget, then take the six-question reality check. AI is very good at the routine cases. The exceptions, the old systems and the question of who is responsible are still yours. Runs entirely in your browser.
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Six things that go wrong in real projects. Answer honestly, the AI will not see your answers.
How the numbers work
Short version: it is a rough model, not a quote.
Where do the hours come from?
Each kind of automation and each requirement has a typical effort for an experienced team, based on the systems we build. Extra systems to connect, plus 15% for testing, QA and project management, are added on top.
How much does AI save?
Glue code, notifications and dashboards get much faster, so we take 25 to 35% off those. Understanding the real process, connecting old systems, privacy and security save far less (8 to 15%), because that work is conversations, access rights and testing with real cases, not typing.
Why does each extra system cost so much?
Every system means access to arrange, data to map, limits to respect and failures to handle. Systems without a proper API, which describes much accounting and ERP software, cost the most.
Why are a pilot and approval steps on the list?
Because a model that is right 97% of the time is wrong three times in a hundred, and in a business process that can be a payment or a contract. Running alongside the manual process and letting a person approve the risky cases is how an automation earns trust.
How is the DIY estimate calculated?
Your quiz score sets a skill level. The less you know, the longer the same work takes (up to four times the specialist’s AI-assisted time), and the more likely something goes wrong in production. It is a joke with maths in it, not a prediction.
Is this a price quote?
No. The real cost depends on your systems and your exceptions, and the estimate uses whichever hourly rate you pick. For a real quote, tell us about the process.
Have a process worth automating?
We map how the work is really done, automate the part that pays off and keep people in the loop where it matters. Tell us about the process and we will give you an honest plan and estimate.